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Exhibitor Update  |  November 28, 2018

Everything you need to know to get ready for the show!

EXHIBITOR DASHBOARD LOGIN  ID: N/APassword: lqyvuieBooth #: N/A Comp Code: N/A



Exhibitor Services Manual Now Available! 

The Exhibitor Services Manual for ProFood Tech 2019 is now available online.  

The Expo Group sent an email to exhibitors on November 6 with passwords to access this manual.  Your password is listed in the header at the top of this Exhibitor Update. 

The Expo Group is proud to offer exhibitors the 24/7 convenience of ordering services online. It’s your one stop shop for all the services you will need to set up your booth. Order services such as:


When your order is completed with payments made before March 14, 2019, you will receive up to a 30% discount off the published prices on most services excluding labor.

Customer Account Managers will be assigned to exhibitors in January 2019. If you have any questions or need assistance ordering your booth services before then, please contact Phillip Ramirez at The Expo Group,  972.751.9416 or email


Additional information including shipping/advanced warehouse instructions, target dates, lead retrieval services and other required forms can also be found in the Exhibitor Services Manual.


News Flash

Final Payment Past Due

Invoices were emailed to company show contacts with outstanding balances on October 19, 2018. The final balance was due to PMMI on November 12, 2018.

There are several ways to make a payment:

  1. Pay by Credit Card Online: If you would like to pay this invoice online with a credit card, please visit If you do not have an account or are unsure about your account information, please contact Dorine Cole at
  2. Pay by Check: Mail checks to the remittance address below:
    P.O. Box 791042
    Baltimore, MD 21279-1042
  3. Fax a Credit Card Payment:
    Please complete credit card details at the bottom of the invoice and fax to our secure line, 571.222.1163.
  4. Pay by electronic (ACH credit) funds transfer: Bank Routing (ABA) Routing # 021052053, Account # 31957992.

For more information, contact Dorine Cole at 571.612.3189 or


If you have already submitted your final payment for booth space – thank you!


Plan My Booth


Exhibitor Quick Facts

Exhibitors should review the show’s Quick Facts in the Exhibitor Services Manual for information on carpet/drape, booth setup, the discount deadline date, the show schedule, advance warehouse and show site shipments.


Promote My Booth


The Customer Invite Program is Live

The Customer Invite Program is now live for ProFood Tech 2019! This complimentary service makes it easy to invite all your customers and prospects to visit your booth, as your guest, with a free* registration.


VIP Guest Invites is the official vendor providing this service and they are available to assist you with your pre-show marketing efforts.


An email was sent to exhibitors on November 26th containing your customized pre-show marketing dashboard. If you didn’t receive this email feel free to contact them at 800.211.6570 or


The program has some exciting new features:  

  • Get your unique Comp Code and Invite Registration Link.
  • Preview your customized HTML Email Invite. You may then choose to download the code to broadcast yourself, via your own broadcast service, such as Constant Contact, MailChimp, etc., or upload your email list and have us send it on your behalf. 
  • Preview and download customized Banner Graphics to place in your email signatures, web site(s), eNewsletters and anywhere else your customers and prospects may be looking between now and the show’s opening. 
  • Preview and download your customized print-ready PDF Postcard invite. 
  • Use the LinkedIn tools to see connections that are also attending, invite those who are not yet registered and share an invite post to everybody. You can also post, quickly and easily, to Facebook and Twitter
  • Invite your colleagues into your into your dashboard to take advantage of all these powerful preshow marketing resources themselves. 


Please note that all your invite materials have already been customized with your logo, booth number and Comp Code.  If you need to use a different logo, you can simply upload a new one, right in your dashboard, and all your invite materials will be updated within 2 business days. You will be notified as soon as it's done. 


*Complimentary registration is valid for online pre-registration only; not valid on-site. Expires March 25, 2019. Complimentary registration is intended for use by end-user, retailer and contract packager registrants. Non-exhibiting suppliers and distributors are required to pay standard attendance fees. A non-exhibiting supplier is defined as anyone who sells packaging/processing/converting equipment and/or anyone whose primary product is packaging containers or materials, supplies, automation, or other services. A distributor is defined as a professional who resells packaging/processing/converting equipment/supplies.


ProFood Tech 2019 Digital Media Center: Directions for Exhibitors to Upload Their Materials

Make the most of your exhibitor listing by uploading your company’s media kit to the ProFood Tech 2019 Digital Media Center, which allows the press to easily access news about your company’s innovations and new technologies.

To upload your materials, follow these easy steps:

  1. Go to the Exhibitor Dashboard.
  2. Log-in using your credentials. If you do not have your log-in information, please contact for assistance.
  3. Once you log-in click on the "Upload Additional Content" tile.
  4. Then, click on the "Upload Press Materials" tile. You can upload up to ten documents (.doc or .pdf only). When naming your release, be sure to include key words to facilitate the media search process. 

Uploading your company’s media kit to the digital media center will help you make the most of your exhibitor listing!


Hosting a Press Conference at ProFood Tech 2019?

We have an on-site media briefing room available to exhibitors free of charge.


Please let us know if you are planning to host any media so that we can reserve your time slot and promote this in the PMMI media center for you.


Contact Shana Marais at to get your briefing listed.


Free Promotional Opportunity: Let Us Know What’s New in Your Business!

To promote the suppliers and innovation featured at ProFood Tech, PMMI will work with the media to develop and place customized technology previews leading up to ProFood Tech 2019 in March.


We want to highlight new solutions that offer significant benefits to end users that will entice them to come and see it in person!


We encourage you to take advantage of this free promotional opportunity and submit your company's latest solution for consideration. To do so, please email the following information: 


A brief description of a new product(s) your company will exhibit at ProFood Tech 2019. The description must include:

  1. An articulation of the end user challenge resolved by your technology,
  2. A brief explanation of the component, material and/or function that differentiates the solutions from others on the market,
  3. Any quantitative proof of results in process efficiency, food safety, flexibility, sustainability, OEE, TCO, cost efficiency, etc.

A high-resolution photo of your product

  • Images sent via email should be at least 300 DPI and no larger than 2 MB in size. 

The deadline for submissions is Friday, December 28th


Only 10 products will be accepted, so we recommend submitting as soon as possible.


Please send information to

Official ProFood Tech Vendors

PMMI Sponsorships & Advertising
Phone: (610) 647-8585 



Booth Services
The EXPO Group
Phone: (972) 751-9400

Registration Services
Convention Data Services (CDS)
Phone: (800) 915-9803




Hotel Reservation Office
Phone: (703) 205-0480


In addition, the following official vendors may reach out to you for Customer Invite Programs, Case Studies, or ProFood Tech Promotional Materials:


VIP Guest Invites -
Customer Invite Program

Phone: (800) 211-6570



Finn Partners,
ProFood Tech Promotions
Christina Wilcox,
Phone: 212-529-4811

We encourage you to visit your Exhibitor Dashboard regularly to obtain pertinent show and exhibiting information. Feel free, however, to contact the PMMI Show Department via email or call 571.612.3200 for further assistance.

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